Gulf Shores, AL Lodging, Vacation Rentals and Property Management. Cabin Rentals, Weekend Rentals and Lake Front House Rentals

252 Sunset Hills Dr. Sunrise Beach, MO 65079

573-374-1000 . Toll Free 888-467-1275 . Fax 573-374-2401

Rental Agreement

A Sign Request will be emailed to you with a copy of this agreement for you to electronically sign and return

  • Check-In / Checkout

Check-In will be at or after 4 P.M. Checkout will be at 10 A.M. or earlier. The door code will not activate until 4 pm

  • Deposits/Payments

A minimum initial payment of 50% is required with-in 10 days after the reservation is made. A payment can be made with Visa / MasterCard or Discover (3% admin fee added) Personal checks are allowed (minimum 10 days required to clear). Your balance will be due at least 15 days before your scheduled arrival. Your initial payment will become non-refundable in the event you fail to cancel or modify your reservation at least 60 days BEFORE your scheduled arrival. Your initial payment will be forfeited in the event your balance is not received 15 days BEFORE your scheduled arrival, and we have the right to re-book your accommodations. If your reservation is made within 15 days of your scheduled arrival, your payment will be due in full at the time your reservation is made. If your reservation is being made with-in 30 days of your scheduled arrival, your payment in full will need to be in our office by the 10th day after your reservation is made or your credit card on file will be charged for the entire amount plus tax and service fees.

Your reservation is non-cancelable and payment non-refundable if your reservation is made less than 30 days prior to your scheduled arrival. If you are with-in 30 days of your scheduled arrival and fail to follow through with your reservation, your credit card will be charged for the full amount plus the appropriate cancellation / service fees and taxes. In any event, payment will be made in full PRIOR to any check-in. If you must cancel or modify your reservation for any reason, a written letter of explanation must be mailed, faxed or e-mailed to us and received PRIOR to 60 days before your scheduled arrival to be eligible for any credit or refund. A ONE HUNDRED DOLLAR ADMINISTRATION FEE will be charged to your credit card or deducted from your deposit if your reservation is canceled after your rental agreement is electronically received for any reason. If you make a reservation with our BOOK EARLY SPECIAL (at least 6 months before your arrival) you agree that 25% of your total is non-refundable for any reason after it is received. Local and State taxes will be charged in the amount of 15%. We reserve the right to change rates at any time. Your Credit Card information is required and should be included when making your reservation. Upon arrival, a security hold will be placed on your credit card and will be released upon departure when no damage has been reported by our house keeping staff. This applies even if you purchase Damage Deposit Insurance. Your reservation will not be confirmed until your credit card information is on file. We also recommend purchasing Travel Insurance. This valuable coverage will, among other things provide for payment to you for any non-refundable deposits in the event you need to cancel your reservation, along with life saving emergency care in the event of an accident while on vacation. Please read the entire policy for complete information.

  • Extra Persons

The allowed capacity of each property is listed on the house webpage in the top right side. No extra persons will be allowed in or on the property above the original check-in occupancy. The MANAGER must approve any extra persons PRIOR to check-in. If approved, each extra person will be charged $20 per person per day for each person over 2 years of age. An extra person is defined as any person that will be in or on the property for a period of more than 3 hours. The signer CANNOT Sub-Let, Sub-Lease or offer the property to any third party. Doing so will forfeit your reservation with no refund. This means you are NOT ALLOWED to make a reservation in your name for anyone other than yourself.

  • We Do Not Furnish...

Beach towels (you are NOT allowed to use our shower towels for beach towels), soap for bathing or shampoo, paper towels, paper plates, charcoal or propane for the grill. You will be given an initial set up of toilet tissue, trash bags and basic hand soap. We are unable to provide maid service or room service of any kind during your stay unless you request it and pay an additional cleaning fee.

  • We do allow pets BUT...

Pets over 50 lbs. must be pre-approved by the Manager. You will be evicted from the property immediately with no refund if any unauthorized pets are discovered on the premises. Each pet will be $50.00 per stay plus tax. Your credit card will be charged at the rate of $45 per hour for additional cleaning fees if you fail to clean up after your pet, including the outside yard areas. A $200 fee will be charged to your credit card if you are found to have had a pet inside the house without pre-authorization. Any damage caused by your pet during your stay will be charged against your normal Damage Deposit.

  • NO Smoking In The House

Smoking is not permitted inside any property at any time. You may smoke on the decks, docks or patios, but NOT IN THE HOUSE. We encourage proper disposal of cigarette butts in ash trays, NOT IN THE LAGOON, in the yard or IN MY GRILL. You will be subject to a $200 cleaning fee to cover the cost of removing ANY smoke odor from the house. You will incur additional cleaning fees if cigarette butts are left in the yard or on the property. You will be evicted immediately if you are found to be smoking in the house during your stay. No Exceptions. DON'T ASK.

  • NO Fireworks

Due to insurance risk, fireworks of ANY KIND including sparklers are prohibited from being discharged on the property at any time. Local seasonal fireworks displays are provided for your enjoyment at no charge. Violators will be evicted from the property IMMEDIATELY with no refund. NO EXCEPTIONS, DON'T ASK.

  • Pier

No hard play, pushing or unsafe behavior will be permitted on or near the pier. We encourage parents to require children under the age of 12 to wear a flotation device anytime they are on the pier. If you bring a boat, please keep it away from the pier, or otherwise tied off and away so the tide dies not cause damage from your boat to our pier. Waves cause your boat to bounce, then lift our boards up.

  • Pool

NO Life Guard on Duty at any time. No hard play, pushing or unsafe behavior will be permitted in or near the Pool. This is NOT a TOY or a Wading Pool for children. No one under the age of 12 should be unattended by an adult at any time. Please rinse your FEET of SAND before entering. Please do not enter directly from the Lagoon or the Gulf without first rinsing off. The salt water will cause an imbalance in the water and cause a cloudy effect. The SAND will clog the filter and jets. Please rinse off all sun block / oil / make-up / deodorant / perfume / sand or any other body chemical that will change the chemical balance of the water. The chemicals are maintained one time per week. If the pool water becomes unusable requiring maintenance during your stay there will be a $200 maintenance fee to cover the cost of a service call, draining the water and reestablishing the proper chemical balance. Remember: Confucius say, "He who pee in pool, provide golden showers"

  • Quiet Time

Quiet time will be from 10 P.M. to 8 A.M. Sunday through Thursday, and 11P.M. to 8 A.M. Friday and Saturday. Outdoor noise and excessive music, etc. should be discontinued during quiet time. No Keg parties, Bachelor parties or College Frat parties will be allowed at any property. If you are under the age of 30, there will be no "All Guys Vacation" permitted. You will be evicted from the property immediately with no refund if the police need to be called to control your behavior. These properties are in a residential neighborhood. Please respect your neighbors during your stay.

  • Misrepresentation

Management reserves the right to turn away any renter that has been found to misrepresent the information submitted on the reservation form with no refund. No one will be given access to the property until the signer has submitted a signed contract, copy of a valid Driver's License and valid credit card on file to Management.

  • Liability

We expect that all persons in your party will use good judgment. We will not be responsible under ANY CIRCUMSTANCES for accidents caused by you or any of your guests at any time. By signing this agreement, you the signer agree to hold harmless Portside Vacation Properties, LLC, it's Owners, Managers and employees from ANY liability resulting from any injury or accident of any guest incurred during your stay. Furthermore, YOU THE SIGNER will be solely responsible in the event of damage, destruction or missing items in or on the property either by you or ANY OF YOUR GUESTS. Additional cleaning fees may be charged at a rate of $45 per hour in the event the property is left extremely untidy. If you feel the need to re-arrange the furniture during your stay and leave it that way, you will be charged a MINIMUM of $25 or more depending on how much work it takes to put the house back as it was before your arrival. In the unlikely event of a lawsuit to recover for damaged or stolen property, bad checks, or any other unforeseeable loss, YOU THE SIGNER agree to pay all Attorney's fees, collection costs, and all court costs involved. YOU THE SIGNER agree that any lawsuit initiated by you or us concerning the enforcement of this contract will be governed by the laws of Alabama and be litigated in Baldwin County, AL. The MANAGER or his Designee reserves the right to enter the premises at any time. The Manager or his Designee reserves the right to evict any tenant at any time for noncompliance of this Agreement. There will be no refunds in the event of early departure or eviction. We reserve the right to charge your credit card for the entire amount of loss including but not limited to the actual replacement or repair, labor and tax, additional cleaning fees, canceled reservation administrative fees plus the entire amount of any rental fees not paid by you if you do not follow through with your reservation and no cancellation is provided according to the above terms, or any other applicable service fees. You also agree to be otherwise financially responsible in the event your credit card is rejected by the credit card company or by you. No credits, refunds or any other type of compensation will be given to renter in the event of power failure, interruption of TV or Internet service, appliance malfunction, pool malfunction / water maintenance, propane refills, undesirable weather, act of God, early departure or any other unforeseen circumstances beyond our control.

As our valued guest we want to do everything possible to make your trip enjoyable and worry free. Because the unforeseen and unexpected can occur before you leave or when you’re away from home we recommend CSA’s Vacation Rental Insurance Plan.

Our Security Deposit Protection plan covers unintentional damages to the rental unit's interior that occur during your stay, provided they are disclosed to management prior to check-out. The policy will pay a maximum benefit of $3000. Any damages that exceed $3000 will be charged to the credit card on file. If, during your stay at one of our Rental Properties, an Insured Person causes any damage to real or personal property of the unit as a result of inadvertent acts or omissions, the Insurer will reimburse the Insured for the cost of repair or replacement of such property up to a maximum benefit of $3000. Certain terms and conditions apply. Full details of the Security Deposit Protection coverage are contained in the Certificate of Insurance or Insurance Policy. Security Deposit Protection can be purchased up to, and including check-in. By submitting payment for this plan, you authorize and request CSA Travel Protection and Insurance Services to pay directly Portside Vacation Properties, LLC any amount payable under the terms and conditions of the Security Deposit Protection. Please contact Portside Vacation Properties, LLC directly if you do not wish to participate in this plan or assignment.

Our MINIMUM AGE for Rental is 25 therefore

You must be at least 25 years of age to sign this form

This contract is BINDING upon electronic submission. By submitting the on-line Rental Application you have already agreed to the above rules. Your signature is required for the liability portion of the contract after your arrival.

A Sign Request with a copy of this agreement will be sent to you via email for completion.

If paying by check, please send your payment to the address below.

Print Name:





House Name:


Arrival Date:________________


Portside Vacation Properties, LLC

252 Sunset Hills Dr.

Sunrise Beach, MO 65079

Fax: 573-374-2401